Regular Council in Committee

THAT:The recommendation contained in Report No. IS-29-12 be and it is hereby approved. (

THAT: Council hereby awards the contract for Road Resurfacing - Surface Treatment 2012 Contract No. IS-12RSRF (ST) to 984265 Ontario Limited (Circle P Paving) at the tendered amount of $383,529.51 (including hst). (

THAT:The recommendation contained in Report No. CAO-17/LC-7-12 be hereby separated due to Councillor Hill’s pecuniary interest. (

THAT:Council hereby approves the September 5, 2012 Land Committee Meeting minutes attached as Appendix “1” to Report No. CAO-17/LC-7-12 save and except the Ridgeway-by-the-Lake retaining wall matter, and further THAT:Council hereby approves the recommended tasks as outlined in Appendix “2” to Report No. CAO-17/LC-7-12 save and except the Ridgeway-by-the-Lake retaining wall matter. (

THAT: Council hereby approves the September 5, 2012 Land Committee Meeting minutes attached as Appendix “1” to Report No. CAO-17/LC-7-12 relative to the Ridgeway-by-the-Lake retaining wall matter, and further THAT:Council hereby approves the recommended task at outlined in Appendix “2” to Report No. CAO-17/LC-7-12 relative to the Ridgeway-by-the-Lake retaining wall matter. (

THAT:Council hereby recognizes the reciprocal insurance exchange program in partnership with OMEX and participating member municipalities as a co- operative in accordance with Purchasing By-law Section 25.0: Co-operative Purchasing, and further THAT:Council hereby endorses the Town's continued participation in the program for the next five (5) years and each successive five (5) year period during which the reciprocal continues to operate unless otherwise recommended by staff that the option to give notice to terminate June 30th of any year be exercised, and further THAT:Schedule "A" of Town's Purchasing By-law No. 2-10 be amended to list insurance premiums, claim settlements and adjuster services as an exception to the Purchasing Policy. (

THAT:Council hereby receives this report for information purposes, and further THAT:Council hereby directs staff to further investigate energy efficient streetlight technologies and potential funding and procurement opportunities. (

THAT:The Village Square tendering alternative presented in Table 3B be selected as the preferred option, and further THAT:Council hereby directs staff to finalize the Village Square design and tender package reflecting the preferred option. (

THAT:Staff be directed to submit a report to Council addressing the options of utilizing green technology for Town-owned facilities, including recreation/park buildings and washrooms, setting out the advantages, disadvantages and costs of such technology. (

THAT:Council hereby accepts the proposal of Odgers Berndtson for the recruitment of a Chief Administrative Officer (RFP-CAO-1-2012). (

THAT:The Mayor and two (2) Councillors shall comprise the CAO Search Committee to be composed of the following (as determined by open ballot): 1. Mayor Martin 2. Councillor Hill 3. Councillor Steckley. (

THAT:The legal expenditure budget be increased by $60,000 with funding from the General Levy Rate Stabilization Reserve. (

THAT:Council approve the Reserve Policy attached as Appendix "1", and further THAT:The Brownfield CIP and Facade Improvement Reserve be consolidated and renamed Community Improvement Plan Financial Incentives with the purpose of supporting the Town's costs of financial incentives in accordance with approved Community Improvement Plans as approved from time to time, and further THAT:The Office and IT Equipment Reserve is eliminated and it be replaced with the Office Furniture and Equipment Reserve with $47,490 and the IT Equipment Reserve with $71,235, and further THAT:The Mapping Reserve is eliminated and the funds be allocated to IT Equipment Reserve, and further THAT:The Fort Erie Business Park Reserve is eliminated and the balance of $3,582 be transferred to the Roads Infrastructure Reserve and the future proceeds of Industrial Business Park land sales be used to offset the Town's cost of servicing the lands to be estimated by the Industrial Land Strategy Team, and further THAT:The annual Community Health and Wellness Partnership Programs budget surplus be directed to the Community Health and Wellness Reserve, and further COUNCIL-IN-COMMITTEE MINUTES – MONDAY, SEPTEMBER 17, 2012 PAGE SEVEN THAT:The Reserve targets as established in this policy are used to guide the 2013 budget and forecast preparation. (

THAT:Council hereby receives Report No. CS-31-12 for information purposes, and further THAT:Council hereby directs staff to estimate the cost to implement an Asset Management Plan to be considered with the 2013 budget, and further THAT:Council hereby requests the Ministry of Infrastructure to reconsider the criteria for distribution of the $9 million allocation to small, rural and northern communities to meet capacity challenges to develop long term municipal asset management plans. (

THAT: A by-law be submitted to Council to further amend Council Rules of Procedure By-law No. 145-06 by deleting the second paragraph of Section 16.4 in its entirety and inserting in lieu thereof the following: "Near the midpoint of the term of Council, on or before October lst in the second year of the term, the chairs and vice-chairs of the business subdivisions shall be declared vacant. The Mayor and Members of Council shall openly meet prior to October 1st of the mid-term of Council to select, by open ballot in accordance with Appendix "G" annexed hereto, the chair and vice-chair for each business subdivision for the remainder of the term and such shall be confirmed by by-law." (

THAT:Council conduct an Election for the position of Chairs and Vice-Chairs. (

THAT:Council-in-Committee does now hereby adjourn at 8:08 p.m. (