Regular Council in Committee

THAT: Council hereby agrees to continue the position of Chief Administrative Officer for the Corporation of the Town of Fort Erie. (

THAT: Council-in-Committee does hereby go into closed session to discuss Recommendation No. 3. (

THAT: Recommendation No. 3 be amended by deleting the words “Russ Wilson, Mgr. of CGDC – Nov. 1- Dec. 31”. (

THAT: Department Directors unanimously recommend to Council, without restrictions as to candidacy for the permanent competition, the following individuals as Acting CAO for the period listed beside their name under the terms and conditions hereinafter described: COUNCIL-IN-COMMITTEE MINUTES – MONDAY, JUNE 14, 2004 PAGE FIVE Name Job Title Term Margaret Neubauer Dir. of Finance June 22-Aug. 31 Rino Mostacci Dir. of Comm. Plan & Devel. Ser. Sept. 1- Oct. 31 Russ Wilson Mgr. of CGDC Nov. 1 – Dec. 31 1. Duties and responsibilities as outlined in the Council-adopted job description for Chief Administrative Officer, attached as Appendix “2” to the report, may be revised at the pleasure of Council; 2. Remuneration pursuant to the Management and Supervisory Staff Policy as adopted by By-law No. 270-89, as amended. (

THAT: Council direct staff to prepare Terms of Reference for the engagement of a consultant to assist Council with the selection of a candidate for the position of Chief Administrative Officer. (

THAT: Administrative Report No. CAO-22-2004 be received for information purposes, and further THAT: The Chief Administrative Officer be directed to proceed accordingly. (

THAT: By-law No. 1629-81 be amended to include all Members of Council in the Town’s benefit package for life, medical and dental benefits, commencing with the September 1, 2004 renewal, subject to cost projections. (

THAT: The Council Benefits By-law reflect some consideration that Council Members receive the same benefit as retiring Town employees to co- pay for benefits to the age of 65. (

THAT: An exception be granted to By-law No. 220-95 and any other relevant by-laws to permit the issuance of three (3) additional refreshment vehicle licences for the Crystal Beach Market Place and Amusement Days location, as authorized by Resolution No. 3 at the Council Meeting of May 10, 2004, and that Section 5 of the said by-law be waived in this instance; all of which shall be for the period ending September 30, 2004, and further THAT: An additional exception to the Refreshment Vehicle Licencing By-law shall apply to permit a reduced licence fee of $500 for the said period. (

THAT: Report No. PCS-73-04 be considered at this time. (

THAT: A by-law be submitted to Council deeming Lot Nos. 168, 169 and 170, Plan 95/NP435, not to be lots in a registered plan. (

THAT: A Public Meeting be held to receive input with respect to the proposed housekeeping amendments to the Zoning By-law as outlined in this report. (

THAT: Report No. PCS-70-04 be

THAT: The contract for replacement of the Municipal Centre Roof and replacement of the Atrium Skylight be awarded to Triumph Aluminum and Sheet Metal Inc., in the amount of $146,200, excluding g.s.t., and further THAT: A by-law awarding the tender be submitted to Council for approval. (

THAT: Paragraph “1” of the recommendation be amended by including the words “to be used as” after the words “in principle” and it be further amended by adding the following thereto: subject to the following: 1. Garrison Road profile of four lanes to be maintained; 2. Any zoning changes shall be

THAT: The recommendation be further amended by including that the reopening of the Garrison Road extension also be considered by Council after further public meetings and that discussions and negotiations occur between the Peace Bridge Authority, the Town and the area businesses. (

THAT: Council adopt the Fort Erie International Gateway Urban Design Strategy in principle to be used as a guide for the ongoing, long term implementation of the Strategy recommendations, subject to the following: 1. Garrison Road profile of four lanes to be maintained; 2. Any zoning changes shall be

THAT: The Town enter into a Site Plan Agreement with Mr. Ghi Boissevain for the proposed Hasselman Landscaping & Garden Centre improvements, and further THAT: A by-law be submitted to Council authorizing the Mayor and Clerk to execute the Site Plan Agreement and requisite documents. (

THAT: The Town enter into a Development Agreement with Augusto Cambone subject to receipt of the final drawings to Town’s satisfaction, and further THAT: The Mayor and Clerk be authorized to execute the requisite documents. (

THAT: The Town enter into a Subdivision Agreement with Lori Henry and Lynn Browne for the Henry-Browne Subdivision, and further THAT: A by-law be submitted to Council authorizing the Mayor and Clerk to execute the Subdivision Agreement and associated documents, and further THAT: The Developer be allowed to pre-service the subdivision prior to the registration of the Agreement subject to receipt of the security deposit, cash payment, final drawings, MOE approvals, insurance certificate and letter of indemnification to the satisfaction of the Town, and further THAT: A by-law be submitted to Council to amend the Town’s Comprehensive Zoning By-law No. 129-90, removing the Holding Provision after the Developer has entered into a Subdivision Agreement with the Town. (

THAT: Council authorize the Trans Canada Trail Foundation to commence pavilion fabrication, and further COUNCIL-IN-COMMITTEE MINUTES – MONDAY, JUNE 14, 2004 PAGE TEN THAT: Council authorize staff to commence planning activities associated with the Opening Ceremony for the Trans Canada Trail Pavilion, and further THAT: Council authorize staff to prepare a funding application, to be submitted to the Trans Canada Trail Foundation. (

THAT: Council direct staff to prepare a by-law providing the legislative authority to appoint Keith German to the position of Deputy Fire Chief. (

THAT: Council Rules of Procedure By-law No. 200-85, as amended, be waived in order to permit the hour of adjournment to extend beyond 9:30 p.m. (

THAT: This matter be

THAT: Staff submit a report to Council advising of the extent of the authority that Council can deal with raised tile beds and with respect to the various aspects of raised septic tile beds in the community. (

THAT: Council accept the tender from Bob Robinson & Son Construction, of Port Robinson, Ontario for the Television Storm Sewer Inspection, Contract No. PW.03FLTV in the amount of $84,457.24, including g.s.t., and further THAT: Council direct staff to prepare for the Regular Meeting of Council on June 21, 2004, a by-law awarding the Television Storm Sewer Inspection, Contract No. PW.03FLTV in the amount of $84,457.24, including g.s.t. to Bob Robinson & Son Construction, of Port Robinson, Ontario. (

THAT: Council award a contract for Sidewalk Repair Project, as detailed in Appendix “A” to Sacco Construction Ltd. of Niagara Falls, Ontario, at the tendered amount of $166,872.92, including g.s.t., and further THAT: Council approve the construction of 1100 meters of new sidewalk, funded from the 2004 general levy, included in the 2004 Sidewalk Repair Project, as detailed in Appendix “A”, and further THAT: Council authorize staff to prepare the by-law authorizing the Mayor and Clerk to execute the contract with Sacco Construction Ltd., on behalf of the Town of Fort Erie. (

THAT: Council award the contract for Road Resurfacing – Surface Treatment to Norjohn Contracting and Paving, Thorold, Ontario, at the revised tender amount of $337,107.18, including g.s.t., and further THAT: Staff be authorized to prepare the by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie. (

THAT: Council accept the tender from D.M. Robichaud Associates Limited, of Oshawa, Ontario, for the Television Sanitary Sewer Inspection, Manhole Sealing and Mainline Spot Repair, Contract No. PW.01SASE, in the amount of $135,642.87, including g.s.t., and further THAT: Council direct staff to prepare for the Regular Meeting of Council on June 21, 2004, a by-law awarding the Television Sanitary Sewer Inspection, Manhole Sealing and Mainline Spot Repair, Contract No. PW.01SASE, in the amount of $135,642,87, including g.s.t. to D.M. Robichaud Associates Limited, of Oshawa, Ontario. (

THAT: Council direct staff to recall a Request for Proposal for a term to be defined by Council for the provision of a transit service in Fort Erie to include the provision of a low step, mobility-assistive transit bus. (

THAT: Recommendation No. 37 be amended by deleting the words “one year” and inserting in lieu thereof the words “six months” (

THAT: Council direct staff to prepare a one year extension agreement for Transit Services with Dunn the Mover using their existing transit bus in the amount of $135,000 for service provision with a potential cost of $15,435 for major maintenance outlined as per Appendix “A” (potential total cost of $150,435 not including any variance costs for fuel allotment) to commence September 5, 2004, and further THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie, and further THAT: Council direct staff to develop a strategy and business plan for the purchase of a transit bus under a Canada-Ontario Ministry of Public Infrastructure Renewal (COMRIF) subsidy in 2004/2005 and/or for subsidy of the contracting out of the operation of the Fort Erie Transit Service. (

THAT: Council Rules of Procedure By-law No. 200-85, as amended, be suspended in order to reconsider Alternative “B” at this meeting. (

THAT: Recommendation No. 36 be reconsidered. (

THAT: Recommendation No. 42 be amended to include alternatives to a low step, mobility-assistive transit bus, a flexible term of eight to ten years and a smaller bus size of twenty to twenty-four passengers. (

THAT: Council direct staff to recall a Request for Proposal for a term to be defined by Council for the provision of a transit service in Fort Erie to include the provision of a low step, mobility-assistive transit bus, alternatives to a low step, mobility-assistive transit bus a flexible term of eight to ten years and a smaller bus size of twenty to twenty-four passengers. (

THAT: Council award the contract for Road Resurfacing – Hot Mix Asphalt, to Hard Rock Construction Inc., of Port Colborne, Ontario, at the tendered amount of $244,401.91 including g.s.t. utilizing Alternative “A” for Thunder Bay Road, and further THAT: Staff be authorized to prepare the by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie. (

THAT: Council award the tender for Bertie Street Reconstruction – Phase 2 (Central Avenue to Niagara Boulevard) – Contract No. PW04.BEP2 at the tendered amount of $1,869,669.32, including g.s.t. to Alfred Beam Excavating Limited of Fort Erie, Ontario, and further THAT: Council authorize staff to transfer funds in the amount of $260,000 from Oakes Drive to Brunswick Avenue Capital Project Accounts to support the Bertie Street Reconstruction Phase 2 Project, and further THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie, and further THAT: Council authorize Earth Tech Canada Inc. to proceed with Phase II Engineering Services for an upset limit of $97,055 for Bertie Street Reconstruction Phase 2. (

THAT: The Town enter into a Servicing Agreement with the owners of Windmill Point Park and Campground for the extension of 150mm diameter watermain on Stonemill Road, and further THAT: A by-law be submitted to Council, authorizing the Mayor and Clerk to execute the Servicing Agreement with associated documents. (

THAT: Council accept the tender submitted by Entac Emulsion Products Inc. for the supply and application of Tall Oil for the 2004 Dust Suppressant Program at the unit price of $0.53/litre excluding g.s.t. for a total upset limit of $42,621.44, including g.s.t., and further COUNCIL-IN-COMMITTEE MINUTES – MONDAY, JUNE 14, 2004 PAGE SIXTEEN THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract with Entac Emulsion Products Inc. on behalf of the Town of Fort Erie. (

THAT: The Municipal Council approve the expansion of the Fort Erie Mobile Service to now include Stevensville/Douglastown and an increase in hours of service on Thursday and Friday nights from 5:00 p.m. to 10:00 p.m., and further THAT: The Municipal Council release $30,000 from the Transit Improvement Unexpected Capital Project Account to cover the additional operating costs for the remainder of the year. (

THAT: Council-in-Committee does now hereby adjourn at 12:00 a.m. (