Regular Council in Committee

THAT: Report No. CDS-118-04 regarding an application for draft plan of subdivision approval (Bay Ridge Crossing) and to amend the Zoning By- law to permit a plan of subdivision containing 46 lots intended for single detached dwellings and a block for storm water management located on the south side of Thunder Bay Road and east of Ridge Road South be received for information purposes, and further THAT: A report on the application for draft plan of subdivision approval and to amend the Zoning By-law for the Bay Ridge Crossing Subdivision be presented to a future Council-in-Committee meeting with the recommendations subsequent to the public meeting. (

THAT: The Town enter into a Development Agreement with Crystal Beach Park Limited for the proposed Crystal Beach Tennis & Yacht Club – East Hill Development located east of Mariner’s Lane and Promenade Way at Crystal Beach Park, and further THAT: A by-law be submitted to Council authorizing the Mayor and Clerk to execute the Development Agreement and requisite documents, and further COUNCIL-IN-COMMMITTEE MINUTES – MONDAY, NOVEMBER 1, 2004 PAGE TEN THAT: A by-law be submitted to Council removing Lot 60 and Block 191 on Registered Plan 59M-208 and Lots 474, 475, 484 and 485 on Registered Plan No. 32, now known as Plan 374, from Part Lot Control, and further THAT: The Part Lot Control By-law expires one (1) year from the date of the registration of the Part Lot Control By-law on title, and further THAT: A by-law be submitted to Council to remove the Holding Provision from the subject lands. (

THAT: A by-law be submitted to Council deeming Lots Nos. 260 and 261, Plan 62/NP402, not to be lots in a registered plan. (

THAT: A by-law be submitted to Council deeming Lot 58, Plan 44/NP384, not to be a lot in a registered plan. (

THAT: The Town enter into a Site Plan Agreement with Zavcor Trucking Ltd. for the proposed Zavcor Truk-King development located on Eagle Street, east of Stevensville Road in Stevensville, and further THAT: A by-law be submitted to Council authorizing the Mayor and Clerk to execute the Site Plan Agreement and requisite documents, and further THAT: The Owner be allowed to pre-service the site prior to the registration of the Agreement subject to receipt of the security deposit, cash payment, final drawings, approvals, insurance certificate and letter of indemnification to the satisfaction of the Town. (

THAT: The Spears Garden Draft Plan of Subdivision as shown in Appendix “2” and submitted by Hynde, Paul and Associates under File No. 26T-15- 2002-01 be approved in accordance with the provisions of the Planning COUNCIL-IN-COMMMITTEE MINUTES – MONDAY, NOVEMBER 1, 2004 PAGE ELEVEN Act, R.S.O., 1990 c.P.13 and regulations thereunder subject to the conditions contained in Appendix “6” of this report, and further THAT: The parties be advised of Council’s decision of the application in accordance with Provincial regulations, and further THAT: The Mayor be authorized to endorse the plan as approved 20 days after the Notice of Council’s decision has been given provided that no appeals have been lodged, and further THAT: The applicant be advised that the Town’s conditions of Draft Plan Approval will lapse three years from the date of Draft Plan Approval of the Draft Plan of Subdivision unless an extension of approval is granted by Town Council, if an extension is requested, an updated review and revision of the conditions of approval may be necessary at that time, and further THAT: The conditions of Draft Plan Approval in Administrative Report CDS- 123-2004 be circulated to the applicable agencies in accordance with the requirements of the Planning Act. (

THAT: This matter be

THAT: The recommendation be amended to provide for the appointment of two Council members to the Committee. (

THAT: A by-law be submitted to Council at the November 8, 2004 Regular Council Meeting to establish a Community Health and Wellness Advisory Committee, and further THAT: The citizen appointees of the Interim Community Health and Wellness Trust Board of Directors namely Bernie Candelero, Carole Course, Ed Feiertag, Martha Mason, Leslie McSpadden, Catherine Mindorff, Hazel Reinhardt, Dave Simons and Claude Pilato be appointed to the Community Health and Wellness Advisory Committee for the remainder of the term of Council, and further THAT: Two Council appointees be named to sit on said Committee, and further THAT: The procedural by-law be amended to include the Community Health and Wellness Advisory Committee in Section “C” thereof. (

THAT: Councillors Fell and Noyes be appointed as the Council appointees to the Community Health and Wellness Advisory Committee. (

THAT: Council hereby accepts the Request for Maintenance of the Baer, Schooley, and Outlet Municipal Drains and the investigation of the relocation of the Schooley Municipal Drain, and further COUNCIL-IN-COMMMITTEE MINUTES – MONDAY, NOVEMBER 1, 2004 PAGE FOURTEEN THAT: The Drainage Superintendent is hereby authorized to proceed with a Proposal Call to retain a Drainage Engineer to prepare the Update to the Engineer’s Reports in accordance with Section 78 of the Drainage Act. (

THAT: The status report for the Dr. Cobb Municipal Drain be received, and further THAT: The Drainage Superintendent be authorized to proceed in accordance with the Drainage Act. (

THAT: The hour of adjournment be extended beyond 9:30 p.m. (

THAT: The recommendations for the 2005 Budget guidelines be presented to Council for adoption by resolution at the November 8, 2005 Regular Meeting of Council, and further THAT: The Base Budget Guideline for 2005 be and it is hereby established in accordance with Table Two herein with a budgeted tax levy of $11,951,000, forecasted as a 0% rate change over 2004, and further THAT: The Supplementary Budget Guideline for 2005 be and it is hereby established in accordance with Table Three herein, with estimated gaming revenues of $3,500,000, and further THAT: Community Grants for 2005 shall be available only through the Community Health & Wellness initiative and limited by the Budget guideline for that program, and further COUNCIL-IN-COMMMITTEE MINUTES – MONDAY, NOVEMBER 1, 2004 PAGE FIFTEEN THAT: A review of the long-term maintenance cost of municipal facilities be undertaken, including a financial plan for resources required for the next 10 years, and further THAT: Budget Policy By-law No. 231-03 be

THAT: Paragraph two be amended to provide for a 1% tax rate reduction with a savings target of $465,000. (

THAT: Council authorize staff to prepare a by-law authorizing the execution of an amending letter of engagement with Grant Thornton LLP, Chartered Accountants, for audit services for the year ending December 31, 2004 as outlined in Appendix “1” to Administrative Report No. CS-36-2004, and further THAT: Council waive the Purchase and Tendering Policy adopted by By-law No. 29-2002 to allow for the one year extension, and further THAT: The proposal call for Audit and Review Services be

THAT: Council-in-Committee does now go into closed session to discuss the following: (a) Property Matter Re: Potential Acquisition of Lands for future Fire Station (

THAT: Council-in-Committee does now rise and reconvene with the following report: COUNCIL-IN-COMMMITTEE MINUTES – MONDAY, NOVEMBER 1, 2004 PAGE SEVENTEEN THAT: Staff be directed to act in accordance with the instructions of Council in this matter. (

THAT: Council-in-Committee does now hereby adjourn at 11:20 p.m. (