Regular Council in Committee

THAT: Part 1 of the Recommendation be

1. Mr. Ken Zurby, Chief Administrative Officer be named as the Community Emergency Information Coordinator, and further 2. Staff be directed to revise the Emergency Plan Committee to include the personnel as defined in the new Emergency Management Act, and in this report. Staff advertise and seek interest from the Public and specific positions for the additional members to the committee and that the members selected to this committee be appointed for the remainder of this term of Council, as well as through the next term of Council (2006), and further 3. The Committee be known from here on as the Community Emergency Management Program Committee, and further 4. Staff be directed to develop the appropriate by-laws to enact the above requests. (

THAT: Council accept this report for information purposes only. (

THAT: Report No. PCS-43-2003 regarding the Henry/Browne Draft Plan of Subdivision be received for information purposes, and further THAT: A report on the Draft Plan of Subdivision and Zoning By-law amendment be presented to Council-in-Committee with the recommendation subsequent to the public meeting. (

THAT: A zoning by-law amendment be submitted to Council amending the zoning of the subject lands from Recreational Commercial Holding C5 (H)-210 Zone) to a Site Specific Recreational Commercial Holding C5 (H) Zone to permit the construction of site build dwellings on the subject lands along with mobile home dwellings, and further THAT: The Holding Provision not be removed until the Site Plan Agreement has been completed. (

THAT: Draft approval applied to the Dominion Road Draft Plan of Subdivision File 26T-15-2000-01 be modified as described in Administrative Report No. PCS-45-2003, and further THAT: The conditions of final approval of the Dominion Road Draft Plan of Subdivision contained in Appendix “3” of Administrative Report No. PCS-01-2001 be deleted and replaced with the conditions in Appendix “3” of Administrative Report No. PCS-45-2003, and further COUNCIL-IN-COMMITTEE MINUTES – TUESDAY, APRIL 22, 2003 PAGE SEVEN THAT: All agencies and other interested parties previously notified on Draft Plan Approval be informed of the modifications of this plan described in Administrative Report No. PCS-45-2003, and further THAT: The owner be so notified. (

THAT: Council authorize the Ad-Hoc Opening Ceremonies Committee to undertake the necessary preparations for the Riverwalk/Friendship Trail Opening Ceremonies and associated Canada Day Celebration, and further THAT: Council authorize staff to retain the services of John Allan Cameron for the celebration, in collaboration with other community stakeholders and partners. (

THAT: Council receive Supplemental #3 to Administrative Report No. CAO- 1-2003 for information purposes. (

THAT: The Large Format Print Processing System Proposal be awarded to Ocè for its TDS 400 Multifunctional Solution at a quoted price of $38,744. (

THAT: The draft “Investment Policy” be vested through the Finance and Administration Business Subdivision Committee with the intent that it be forwarded to Council at the May 26, 2003 meeting, incorporating Appendix “1” to Report No. F-18-2003 as the Town’s revised investment policy, in accordance with the new Municipal Act, S.O. 2001, and further COUNCIL-IN-COMMITTEE MINUTES – TUESDAY, APRIL 22, 2003 PAGE NINE THAT: The Town of Fort Erie enter into an agreement with Local Authority Services (LAS)/CHUMS Financing Corporation to act as the Town’s agent for the investments in Asset-Backed Securities and Commercial Paper upon adoption of a new “Investment Policy”. (

THAT: Council award the tender for the Erie Road Watermain Replacement at the tendered amount of $1,407,968.06, including g.s.t. to Nexterra Substructures Incorporated, of Niagara Falls, Ontario, and further THAT: Council authorize the reallocation of $370,000 of Debenture Funding from the Point Abino Water Distribution Recirculation System Project (PW.02PAWD) to the Erie Road Watermain Replacement Project (PW.02ERIE) to fully fund this project, and further THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie. (

THAT: Council award the tender for the Jarvis Street Reconstruction at the tendered amount of $912,243.59, including g.s.t. to Alfred Beam Excavating Ltd., of Fort Erie, Ontario, pending receipt of MOE approval for the project, and further THAT: Council authorize the transfer of surplus funding in the amount of $30,000 from the Robinson Street Reconstruction Project (832.02ROB) to the Jarvis Street Reconstruction Project (832.02JARV) to fully fund this project, and further THAT: Council authorize the reallocation of $40,000 from the Brunswick Avenue Reconstruction Project ($20,000 from 845.03BRUN and $20,000 from 841.03BRUN) to the Jarvis Street Reconstruction Project (845.03JARV and 841.02JARV) to fully fund this project, and further THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie. (

THAT: Council award the tender for Forsythe Street Reconstruction – Contract No. PS.02FORS at the tendered amount of $441,021.53, including g.s.t. to V. Gibbons Contracting Ltd., of Fort Erie, Ontario, pending receipt of MOE approval for the project, and further THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie. (

THAT: Council authorize staff to issue a Call for Proposals for the provision of Public Transit System Services within the Town of Fort Erie, to commence September 2, 2003 as per the proposed Call for Proposal documents provided as Appendix “A”, and further THAT: The new contract for the provision of Public Transit Systems within Fort Erie be negotiated for a term of not less than three (3) years and not more than five (5) years. (

THAT: Council accept the tender submitted by Terrio Road Marking of Niagara Falls, Ontario for Pavement Markings for a total cost of $30,208.80, including g.s.t., and further THAT: Staff be authorized to prepare the necessary by-law authorizing the Mayor and Clerk to execute the contract on behalf of the Town of Fort Erie. (

THAT: Council-in-Committee does now hereby adjourn at 7:35 p.m. (